Ho Technical University HTU Students Handbook
GENERAL INFORMATION ABOUT Ho Technical University
A.ESTABLISHMENT OF Ho Technical University
The origin of the Polytechnic goes back to 1968. It was established as a Technical Institute with the primary objective of providing pre-technical education.
By 1972, the Institute had made tremendous progress; its course offerings were also upgraded. The pre-technical programmes gave way to courses in the engineering and vocational fields, e.g. basic Engineering, Agricultural Engineering, Building Technology, Mechanical Engineering and Business Education.
In 1986 the Institute became a Polytechnic. It however continued to operate as a second cycle institution. By PNDC Law 321, the Polytechnic was upgraded in 1993 to a fully- fledged tertiary institution and charged with the responsibility of training students in the technical and vocational skills to the Higher National Diploma (HND) level.
B.MISSION OF THE POLYTECHNIC
The mission of the Polytechnic is to provide career-focused education and training at the tertiary level with emphasis on hands-on experience and entrepreneurship development.
C.AIMS OF THE POLYTECHNICThe aims of the Polytechnic are to:
i.Provide tertiary education through full time courses in the fields of manufacturing, commerce, science, technology, applied social science, applied arts and such other areas as may be determined by the Authority for the time being responsible for higher education;
ii.Encourage study in technical subjects at tertiary level; and
iii.Provide opportunity for the development, practical research and publication of research findings.
ADMINISTRATIVE ORGANIZATION OF HO POLYTECHNIC
The Polytechnic consists of the following broad divisions:
A. THE CENTRAL ADMINISTRATION
The central administration of Ho Polytechnic comprises:
Office of the Rector
Headed by the Rector
Office of the Vice Rector
Headed by the Vice Rector
Headed by the Registrar
Directorate of Finance
Headed by the Director of Finance
Directorate of Internal Audit
Headed by the Internal Auditor
Directorate of Works and Physical
Headed by the Director of Works
Development and Estate Management
and Physical Development.
1. Office of the Rector
The Rector is the academic and administrative head of the Polytechnic. He has the added role of providing general leadership to the various Divisions/Faculties/Departments/Sections and Units of the Polytechnic. He is also the Chief Disciplinary Officer of the Polytechnic. The Rector is responsible to the Polytechnic Governing Council for the overall administration of the Polytechnic.
2. Office of the Vice Rector
The Vice Rector is assigned responsibilities by the Rector. He acts for the Rector when the latter is absent. The Vice Rector is also the head of academic matters of the Polytechnic.
3. The Registrar’s Department
The Department is the hub around which the management and administration of the Polytechnic revolve. The Department provides General Administrative Assistance, Secretarial, and Human Resource duties.
In General administrative assistance, the Registrar directs management and administrative functions of the Polytechnic. The Registrar acts as an Advisor to the Senior Management team of the Polytechnic as well as a confidential advisor to the Rector.
The Registrar acts as the Chief Administrative Officer of the Polytechnic and is the Custodian of the Polytechnic Seal. The Registrar’s Department is responsible to the Rector for the general administration of the Polytechnic. It provides guidance for the framework within which Policies of the Polytechnic are made. He also ensures the enforcement and the implementation of rules and regulations made by the Polytechnic Council and appropriate Polytechnic Boards and Committees.
The Registrar is assisted by Deputy/ Senior/Assistant /Junior Assistant Registrars who head the various Sections and Units. The activities of the Deputy/Senior/Assistant/Junior Assistant Registrars are coordinated by the Registrar whose office is the Polytechnic’s main Secretariat.
The Registrar functions as the secretary to the Polytechnic Governing Council, Academic Board and all other Boards as well as all Committees of the Polytechnic. The Registrar carries out his duties through his Assistants in the various Sections and Units.
The Department has an obligation to contribute ideas and policies as well as to follow legitimate instructions.
In the provision of secretarial duties, the Registrar’s Department provides stewardship of statutory and business rules and procedures, coordinates the flow of business in terms of timing and contents, transmits discussions and decisions of Boards and Committees and provides information and documents to facilitate decisions.
In its Human Resource duties, the Registrar’s Department is responsible for recruitment, placement, staff training and development, determination of compensation, promotions, welfare, leaves and retirements.
The Registrar’s Department is structured into three main sections:
∙Academic Affairs; and
The structure of the Sections is as follows:
∙General Administration section
Office of the Rector;
Office of the Registrar;
Public Affairs Unit;
Transport Unit; and
Student Affairs Unit.
∙Academic Affairs Section
Student Records and Management Information Systems Unit;
Teaching and Examinations Unit;
Admissions Unit; and
International Programmes Unit.
Staff Training and Development Unit;
Senior Member Unit;
Senior and Junior Staff Unit; and
4.Directorate of Finance
The Directorate of Finance is divided into four (4) Sections namely Financial Accounting and Asset Management, Management Accounting and Performance Reporting, Treasury and Payroll. The Department is headed by a Chartered Accountant who reports directly to the Rector.
The Directorate implements policies relating to accounting and financial control in the Polytechnic, provides expert financial advice, supervises the day-to-day financial transactions of the Polytechnic, conducts financial reporting, does corporate planning with respect to budgeting and budgetary control and takes custody of all the Polytechnic physical and financial assets. In a nutshell, the Directorate coordinates all formal accounting and financial activities in the Polytechnic.
5. Department of Internal Audit
The Department of Internal Audit is an independent appraisal unit within the Polytechnic. It provides assurance and consulting services to the Polytechnic by monitoring internal controls, reviewing compliance with laws and regulations, examining the financial and operating information and reviewing the Polytechnic’s governance processes among others.
The Internal Auditor is directly responsible to the Polytechnic Governing Council in the performance of his/her duties. He/she certifies all payment vouchers and special advances before
payment are made. He/she also verifies and inspects all items procured in the Polytechnic. The Department also serves as a catalyst for improved financial management practices within the Polytechnic. It conducts special investigations into suspected fraud, impropriety or any other irregularity at the request of Management.
B. OFFICE OF THE DEAN OF STUDENTS
The Dean of Students is responsible for the general discipline and welfare of all students admitted into the Polytechnic. The Office of the Dean of Students provides the necessary welfare support services to students to achieve both academic and personal success.
The staff in the office of the Dean of Students seek to assist students to become responsible members of the Polytechnic Community through useful programmes, seminars and workshops.
The mission of the Office of Dean of Students is to assist students to understand the policies and procedures, provides opportunities in decision making and resolving conflict.
The Office of the Dean of Students works in collaboration with the Student Affairs Section of the Registrar’s Department, Office of the Chaplain and Students’ Representative Council (SRC) to ensure the welfare of students.
The Office collaborates with the Hall and Hostel Authorities to ensure welfare and wellbeing of students of the Polytechnic through specific activities under the following Units:
ii.Student Housing and Residence ;
iii.Student Support Services;
iv.Student Health Services; and
v.Sports and Recreation.
C. ACADEMIC DIVISIONS
The main academic divisions of the Polytechnic are termed faculties. Faculties in the Polytechnic are headed by Deans who have a responsibility of providing overall leadership to their members (both students and lecturers). Proposal developed by any department in respect of syllabi, examinations regulations, courses, credit hour requirements, lecturer suitability etc are considered and evaluated by Faculty Boards before they are submitted to the Academic Board of the Polytechnic for recommendation to Council for final approval.
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