Job Description

OVERALL AIM: To assist in the effective financial and administrative management of TREE AID’s Ghana Office including financial aspects of partners’ project report assessments.

KEY OBJECTIVES

• Support the implementation of TREE AID Ghana programme.
• Ensure timely and accurate financial reporting.
• Assist with financial management, developing and maintaining finance and accounting procedures.
• Ensure an effective work environment is maintained.

RESPONSIBLE TO: Tree Aid Ghana Country Programme Manager

JOB DURATION: Full-Time One year position (with possibility of extension subject to performance and fund availability)
MAIN TASKS

Support the implementation of TREE AID Ghana programme

• Support the Finance and Resources Manager in developing and implementing project partner support strategies in administrative and financial management.
• In liaison with programme staff, establish contact with service providers to develop budgets for programme workshops, receptions, projects visits and implementation of other activities.

Ensure timely and accurate financial reporting

• Record/capture data on project expenditure on QuickBooks.
• Prepare and share input for monthly management accounts using the computerised accounting system.
• Produce accurate and timely monthly reports on bank payments, reconciling this with the bank statement, liaising with the WAO/UK Finance and Resources Staff.

Assist with financial management, developing and maintaining finance and accounting procedures

• Ensure that financial procedures are followed and accurate financial records are maintained, including liaising with staff from other departments.
• Assist in the annual office budget preparation.
• Process all invoices and oversee payment including cheques preparation and signature.
• Manage and reconcile advances for programme activities and overseas visitors.
• Manage and report on expenditure of the office petty cash.

Ensure an effective work environment is maintained.

• Assist the Finance and Resources Manager in drivers’ use and regular maintenance of vehicles, including fuelling.
• Carry out office supplies and equipment purchase process and support staff in the use of office equipment.
• Maintain an up to date the office equipment inventory and undertake security checks.
• Maintain an effective financial filling system with a particular emphasis on effective information retrieval, making recommendations for new systems and improvements.

Other

• Produce an annual work plan for the role.
• Contribute to TREE AID’s strategic process.
• Prepare for and participate in regular one-to-one progress and planning meetings with the Finance and Support Manager, and other staff meetings as appropriate.
• Undertake other tasks in agreement with the Finance and Resources Manager.

Required Skills or Experience

• Graduate in Renewable Natural Resources, Environment and rural development, Forestry, Horticulture or other related subjects. Master degree in the relevant field will be an added advantage.
• Must have three (3) years working experience in a similar position
• Excellent attention to detail and good field work skills.
• Excellent verbal communication and written skills
• Ability to balance a number of conflicting demands.
• Must be computer literate – good in excel, word, power point and spread sheet.
• Must be Confident, hard working, work under pressure, and time conscious.
• Ability to work independently, self initiative and with good team work and rapport
• Ability to meet deadlines and achieve targets including extensive travel in the field.
• Must have working knowledge in one of the languages spoken in northern Ghana. Ability to speak French is an added advantage.

Key success factors for this post

• Contribute to Raising the profile of TA’s River Trees Project(s) with external audiences and donors under GCPM responsibilities
• Achieving agreed job targets.
• Timely provision of projects reports and other information requested
• Evidence of effective monitoring & evaluation systems development and adherence and consistency between these and TREE AID Monitoring & Evaluation systems.
• Good communication and relations with all staff, in Ghana, the UK and West Africa as well as with TREE AID partners and other TREE AID contacts.

How to Apply

• Qualified and interested candidates should send their cover letters and CVs to the address below and not later than 31st January 2020 4:pm.
• Email: jonathan.naaba@treeaid.org